Exhibit - Duty & Disaster
Records Management and the Burning of Kingston
A Sampler of English Colonial Records Saved from the Burning of Kingston
...I will justly faithfully & honestly preserve and keep All the Records Minits Papers and Writings of what kind so ever that doth belong to either or every of the said Offices that have or that hereafter come into my Hands & Possession; And the same and all and every of them will deliver & yield up to the said George Clinton, when he shall require the same of me. So help me God.
July 19, 1765
With these words from his oath of office, Christopher Tappen became the Deputy Clerk of the County of Ulster. Born in Kingston in 1742, Christopher Tappen served as Deputy Clerk from 1765 to 1812, under George Clinton, and after Clintons death, as County Clerk until 1821. The words of his oath foreshadow his role as keeper of the records during the tumultuous political events of the American Revolution. The Fourth Provincial Congress, then New Yorks only government, adopted the States first constitution at Kingston on April 20, 1777, establishing the town in British eyes, as a hotbed of revolution and therefore worthy of attack. A Committee of Safety passed several resolutions on October 10, 1777, to prepare for the assault. One resolution directed Christopher Tappen and others to remove the public records of the colony to the Town of Rochester for their safety. On October 12, 1777, four days before Kingston was burned, ten wagons filled with the records of the Kingston Council of Safety, the papers of the Receiver General, all the State records, all the Ulster County records, some Albany County records, and the records of the Dutch Church at Kingston, were carried away to Rochester.
Certainly the Dutch and English colonial records in the historical collection of the County Clerk were spared from ruin by the heroic actions of the Committee of Safety and Deputy County Clerk, Christopher Tappen. These records alone bear witness to the colonial history of the county, and therefore, deserve recognition.
Ulster County Clerk
"On October 16 the British arrived, meeting little or no resistance, burned the city, and retreated, word having arrived that Burgoyne had been defeated at Saratoga. The first Legislature of the State had been in session at Kingston since September 9-10, 1777, but adjourned on October 7 and did not formally convene again until the following January at Poughkeepsie. The records remained at the Town of Rochester until February 1778, when they were brought down to Marbletown, where the Ulster County records were presumably separated from the others and returned to Kingston, while the State records were sent to Poughkeepsie, the new capital."
From Transcriptions of Early County Records of New York State, Prepared by the New York State Historical Records Survey Project and The Work Projects Administration (Albany New York: The Historical Records Survey: 1939)