FAQ
Frequently
Asked Questions
Q. How does a vendor become
part of a municipalites bidder's list? Q. Are all bid openings public? Q. Can you change your bid
after it is opened? Q. Are site visits mandatory? Q. If only one bid is received,
is it an automatic award? Q. How late can a bid be to
be accepted? Q. Can a bid be faxed? Q. Must quotes be advertised? Q. What are the current bid
limits for purchases? Q. Does a quote always go to
the lowest bidder? Q. Do municipalities have to
use State Contracts? Q. Can you see past bid results? Q. Where are legal notices
published for Ulster County?
Saugerties Post Star Woodstock
Times (Ulster Publishing)
Q. How are bids for governments different from the
private sectors?
A. Government's bids are strictly governed by
the state they are in and the laws and rules set up for purchasing.
Private sector does not have to adhere to any laws or rules.
A. You can click on the bidder's registration link
on this website, contact the Purchasing Department by phone, or go to Bidder
Registration.
A. By law, all bid openings must be opened in a public
room and witnessed. Records are kept of each bid, time, attendees,
etc. This information forms a public record that you may access
by request.
A. No. If your bid is deemed the low bid the municipality
may negotiate with you to LOWER your prices, but never to raise them.
A. If the nature of the bid is such that you
cannot be fully informed without a site visit, we will deem it mandatory.
If it is incidental to the bid, it is not.
A. No. The Purchasing Agent has the right
to reject any and all bids; to rebid; to change the bid specifications,
or in some cases, award the bid, whichever is in the best interest of
the municipality.
A. No late bids are accepted.
A. Bids must be received in a sealed, marked
envelope. No faxed bids can be accepted.
A. Quotes do not have to be advertised by law,
but they may if the Purchaser feels it will bring in more vendors.
A. $10,000 for purchase of commodities
$20,000 for public works projects (those that include majority labor costs)
A. No. There are criteria such as delivery
date, quantity discounts, insurance provisions, which could affect the
award of the quote.
A. No, but if the items is over $10,000 they
either have to use State Contract or process the bid themselves.
A. Yes, you must file a request through the Purchasing
Office.
A. Each year two newspapers are designated (by
law). There is an announcement in the newspapers. In
2007 the newspapers are:
© 2009 Ulster County Information Services