General Purchasing Policy
General Purchasing Policy
The County
of Ulster is always interested in obtaining the best quality at the very
best price considering the service and the suitability of the product
for it’s intended end use. We also take into consideration the fact
that all vendors are entitled to a fair profit .
Buy
What We Make Policy
Under Resolution #141, adopted by the Ulster County Legislature May 13,
2009, the Department of Purchasing maintains a list of businesses located
in Ulster County to meet the Buy What We Make Policy. For more
information please contact the Purchasing Department at 340-3400.
Click
here to view the business listing
Minority
Owned Business Enterprise Policy
The County of Ulster is committed to the principles of equal opportunity
and affirmative action. As an equal opportunity employer, the County
of Ulster encourages small and minority owned businesses to bid on county
contracts.
Demonstration
of Equipment
Vendors are encouraged to make demonstrations available to the County
as often as possible. Vendors are cautioned, however, to inform
the Purchasing Agent when a demonstration is made or when an item is left
on trial.
Delivery
Without a Purchase Order
Vendors are cautioned against making deliveries to the County of
Ulster without having an authorized purchase order. Unless a purchase
order is issued, there is no purchasing contract between the vendor and
the County, and the vendor must bear the responsibility for the payment
of the invoice by collection from the individual who placed the order.
No obligation which purports to be an obligation of the County of Ulster
will be honored unless a Purchase Order was properly approved in advance.
Instructions
on Purchase Orders and Bids
Vendors are requested and instructed to read all conditions, terms and
statements appearing on Purchase Orders, Requests for Quotations or Bids.
We adhere to these conditions and expect our vendors to adhere to them
also.
Payment
Procedures
Vendors must carefully read instructions on vouchers and claim forms
as submitted. Important to note is vouchers and claims MUST be signed
and must have invoice attached. These documents then MUST be returned
to the BILL TO address as noted on the document.
Pre-bid
Conferences or Site Visits
Please make special note that when a pre-bid conference or a site visit
is called for in a bid we expect vendors to appear for the site visit.
Sometimes it is mandatory due to the technical issues at hand, but in
any event, it is in your best interest to attend any planned pre-bid conferences
or site visits.
© 2009 Ulster County Information Services